Terms and con­di­tions

Terms and con­di­tions

» Re­gis­tra­tion
Re­gis­tra­tions must be sub­mit­ted on­line via the on­line re­gis­tra­tion form or via mail. The con­tract­ing party is the Passivhaus In­sti­tut GmbH, Rhein­str. 44/46, D-64283 Darm­stadt, Ger­many.

Re­gis­tra­tions are bind­ing and will be pro­cessed in the or­der in which they are re­ceived. The num­ber of par­ti­cipants is lim­ited. After re­gis­tra­tion, you will re­ceive an in­voice. The re­gis­tra­tion will open in spring 2020 and on­line re­gis­tra­tion will be pos­sible un­til 14 Septem­ber 2020. The early book­ing dis­count can only be gran­ted if the re­gis­tra­tion is made be­fore 15 Ju­ne 2020 and pay­ment is com­pleted by 22 Ju­ne 2020. Only those who have paid the ap­plic­able fees in full will be ad­mit­ted to the con­fer­en­ce.

Only can­cel­la­tions in writ­ing will be ac­cep­ted. All can­cel­la­tions after 15 Ju­ne 2020 will in­cur a €100 pro­cess­ing fee, while can­cel­la­tions made after 20 Ju­ly 2020 will in­cur a fee equal to 50% of the total re­gis­tra­tion cost. The par­ti­cip­a­tion fee is to be paid in full in the case of no-shows or can­cel­la­tions on, or after 20 Au­gust 2020; a sub­sti­tu­te par­ti­cipant may, however, be nom­in­ated.

A ser­vice charge of 69€ plus value ad­ded tax will be charged for changes of any kind to the ex­ist­ing re­gis­tra­tion.

Con­fer­en­ce ad­mis­sion doc­u­ments are not trans­fer­able, ex­cept with the writ­ten per­mis­sion of the Or­gan­ising Com­mit­tee of the Pass­ive House Con­fer­en­ce.

» Ser­vices
The scope of ser­vices in­cludes: the con­fer­en­ce pro­ceed­ings with all writ­ten con­tri­bu­tions, lunch, cof­fee breaks and sim­ul­tan­eous trans­la­tion in­to Eng­lish at all Ger­man ses­sions. The or­gan­isers re­serve the right to make any ne­ces­sary changes to the pro­gramme.

» Can­cel­la­tion, lim­it­a­tion of li­ab­il­ity
In the event that the 24th In­ter­na­tion­al Pass­ive House Con­fer­en­ce or any part of the frame-work pro­gramme must be can­celled, the par­ti­cipants will be no­ti­fied im­me­di­ately and any par­ti­cip­a­tion fees already paid will be re­im­bursed. The li­ab­il­ity of the or­gan­iser is lim­ited to re­im­burse­ment of the paid par­ti­cip­a­tion fee only.

» Data stor­age
In or­der to pro­cess and ad­min­is­ter re­gis­tra­tions for the Pass­ive House Con­fer­en­ce and/or its sup­port­ing pro­gramme, the Passivhaus In­sti­tut GmbH will store the data of par­ti­cipants entered dur­ing the re­gis­tra­tion pro­cess. The Pass­ive House In­sti­tu­te GmbH will not trans­fer their data to any third party.